Prepared in terms of the requirements of the PROMOTION OF ACCESS TO INFORMATION ACT No 2 of 2000
(hereinafter referred to as "the Act")

The Promotion of Access to Information Act gives effect to the constitutional right of access to any information held by the state and any information that is held by another person and that is required for the exercise or protection of any rights. The Act sets out the requisite procedures associated with any such requests for information.

In terms of the Act, where a request for information is made to a body, there is an obligation to provide the information, except where the Act, expressly provides that the information may not be released. In that context, Section 9 of the Act recognises that access to information can be limited. The limitation relates to circumstances where its release would pose a threat to the protection of privacy, commercial confidentiality, and the exercising of efficient governance.

At the time of the preparation of this Manual, the South African Human Rights Commission had not compiled the guide contemplated in Section 10 of the Act. It is understood that the guide is to contain such information as may reasonably be required by a person who wishes to exercise any rights contemplated in the Act. Therefore, any enquiries relating to this guide should be directed to the CEO of the South African Human Rights Commission, Private Bag 2700, Houghton, 2041. Telephone (011) 484 8300 or Fax (011) 484 1360. Further information may be accessed from the website www.sahrc.org.za

Records available in terms of Section 52(2) of the Act (records available without a person having to request access.)
Not applicable.

Records that are held in the Company's Head Office :

1. Personnel Records
1.1. As provided by employees
1.2. Conditions of employment and employee-related contractual records

2. Records relating to Customers

3. Records relating to Johnson Crane Hire (Pty) Ltd
3.1. Financial
3.2. Marketing
3.3. Product
3.4. Internal Correspondence
3.5. Statistical
3.6. Research

• Statutory records that at present include the following:-
• Basic Conditions of Employment Act. No. 75 of 1997
• Companies Act No. 61 of 1973
• Compensation for Occupational Injuries and Diseases Act No. 130 of 1993.
• Customs and Excise Act No 91 of 1964 as amended.
• Employment Equity Act No. 55 of 1998
• Environment Conservation Act. No. 73 of 1989
• Income Tax Act No. 58 of 1962
• Labour Relations Act No. 66 of 1995 as amended.
• National Environmental Management Act. No. 107 of 1998
• National Road Traffic Act. No. 93 of 1996 as amended
• Occupational Health and Safety Act. No. 85 of 1993
• Pension Funds Act. No. 24 of 1956
• Promotion of Access to Information Act. No. 2 of 2000
• Regional Services Act. No. 24 of 1956
• Skills Development Act. No. 97 of 1998
• Skills Development Levies Act. No. 9 of 1999
• Trade Marks Act. No. 194 of 1993
• Unemployment Insurance Act. No. 36 of 2001
• Usury Act. No. 81 of 1995
• Value Added Tax Act. No. 89 of 1991

To request a document in terms of the Act, the requester must use the prescribed form. This must be submitted to the M.D. of Johnson Crane Hire (Pty) Ltd or the Information Officer of Johnson Crane Hire (Pty) Ltd. The requester must provide sufficient detail to enable the company to identify the record and the requester. The requester must identify the right that he/she is seeking to exercise or protect, and provide an explanation of why the requested record is required for the exercise or protection of that right. If the request is made on behalf of a person, the requester must submit proof of the capacity in which the requester is making the request.

In terms of section 63 of the Act, the head of Johnson Crane Hire (Pty) Ltd must refuse a request for access to a record if its disclosure would involve the unreasonable disclosure of personal information about a third party, including a deceased individual. Furthermore, the head of Johnson Crane Hire (Pty) Ltd must refuse a request for access to a record of the company if the record contains; trade secrets, financial, commercial, scientific and technical information, the disclosure of which could harm the interests of Johnson Crane Hire (Pty) Ltd. Similarly, in terms of section 64 of the Act, the above refusal grounds apply in respect of the commercial information of third parties held by Johnson Crane Hire (Pty) Ltd. Access to such records will require the written permission of the third party concerned before Johnson Crane Hire (Pty) Ltd will permit access to view.

In accordance with the above mandatory refusal grounds, the M.D./Information Officer will make a decision whether to accede to a request for access to information.

Any search, reproduction, and document preparation necessitated by requests for information will be undertaken in accordance with the prescribed fees.

In addition to the availability of this Manual at the South African Human Rights Commission, this Manual is available on the website of Johnson Crane Hire (Pty) Ltd. Copies may also be obtained from the Information Officer of Johnson Crane Hire (Pty) Ltd.

In respect of hard copies, any transmission costs/postage will be for the account of the requester.